With the release of COVID-19 vaccines and the opening of vaccine clinics across Ontario, here are resources for Community-Led Vaccination. Please ensure you follow your organization's policies and practices for vaccine administration.
General
Community-Led Vaccination
- General
- Overview
OverviewOverview
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An overview of the Community Vaccination strategy and information on the process, models and resources for vaccine clinics in the community
Format: PDF
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- Training
TrainingTraining
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A training document created as a part of the Community Vaccination Strategy Documentation. This document provides the Clinical Vaccine Team guidance for on-site set up and client flow, vaccination information and supporting videos
Format: PDF
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Videos
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Tips on confirming vials including expiry date and count
Format: Video
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A video providing tips for entry and exit screenings including extra time to enter/exit, negative swab needed within past 7 days, bringing own PPE and supplies.
Format: Video
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Tips on what should be on label and requirements for when drawn and for remaining doses
Format: Video
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An overview of the types of needles that can be used when vaccinating to get 11 doses from a vial
Format: Video
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Tips on setting up your mobile vaccination cart, including materials used/needed for the cart, order and placement, and process to keep the cart replenished (e.g., prep of Band-Aids, how are syringes replaced etc.)
Format: Video
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If required to store vials in cooler, tips on what is needed to store and protect the vaccine
Format: Video
-
Tips for thawing the vials, knowing when they are thawed and documenting thaw time
Format: Video
-
Tips and tricks including logistics, flow for the vaccination day, working with the site team, roles and responsibilities, processes and documentation for vaccinating
Format: Video
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Tips for drawing doses from the vial to get 11 doses and ensuring vials aren’t mixed
Format: Video
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A form used by the Clinical Vaccination team for each site visit, capturing the team members on site, roles they played, and vaccine information.
Format: External Document
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Steps to follow in preparing the Pfizer BioNtech Covid-19 vaccine
Format: PDF
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- Clinical Readiness
Clinical ReadinessClinical Readiness
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A readiness document created as a part of the Community Vaccination Strategy Documentation. This document provides the Clinical Vaccine Team information pre-, during and post- the site’s clinic day, including roles and responsibilities, arrival information, vaccine readiness, documentation and unused doses
Format: PDF
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Steps to follow in preparing the Pfizer BioNtech Covid-19 vaccine
Format: PDF
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- Site Readiness
Site ReadinessSite Readiness
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A readiness document for the site teams. This document provides information on what they need to do pre-, during and post- the site’s clinic day and aims to ensure that sites are well prepared to support a vaccination clinic at a site, pop-up or mobile physical space (e.g., vans, buses).
Format: PDF
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The Ministry of Health’s Vaccine screening and consent form, released January 23, 2021.
Format: External Link
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Currently the consent form is also available in Arabic, Chinese (Traditional), Chinese (Simplified), Farsi, Greek, Hungarian, Portuguese, Russian, Spanish, Vietnamese.
Format: External Link
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A Ministry of Health script created for Healthcare Providers when obtaining informed consent.
Format: External Link
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A presentation from our overview meeting providing an overview and steps for vaccination clinics
Format: PDF
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A template to document for consenting client and staff demographic information (to use if a bulk upload prior to vaccination can be completed) and once vaccinated to document dosage information if entering manually
Format: Excel File
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Additional information on clinical assessment following COVID-19 dose 2 vaccination.
Format: PDF
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This version of the Vaccine Date Entry form just includes two copies of the printable ‘receipt’ portion to use during your clinic if vaccinating staff and ECGs to provide proof of vaccination.
Format: External Document
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Public Health Ontario’s AEFI form should be used if there is an adverse event while vaccinating; the form will need to be sent to your local Public Health Unit by a secure means.
Format: External Link
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A guidance document on completing and uploading the COVax spreadsheet/Client Load Template
Format: PDF
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- Large Scale Pop-Up
Large Scale Pop-UpLarge Scale Pop-Up
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This checklist provides the team information for large events of 1,500-2,500 vaccinations including roles and responsibilities, event planning, day of vaccination, and Vaccine Workflow for Pop-up.
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- Vaccine Distrust and Building Confidence
Vaccine Distrust and Building ConfidenceVaccine Distrust and Building Confidence
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This resource details resources developed to share information about the COVID-19 vaccine and strategies to address vaccine distrust. The resources are designed to build confidence and increase uptake. Alongside the resources included in this document, community vaccine efforts are greatly enhanced by early communication and community engagement.
Format: PDF
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- COVax Information
COVax InformationCOVax Information
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This document provides information on user registration and account creation, and additional information.
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A job aid outlining how to get set up within COVax, how to log in and out of the system and specific user access details.
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A Public Health Ontario document providing information to support data collectors’ use of new COVax data fields for the collection of socio-demographic data from individuals who receive a vaccine for COVID-19; socio-demographic variables include race, ethnic origin, income, household size, and language.
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A document providing guidance and tips to ensure low barrier access and support a safe and positive experience for those who come to the clinic.
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A document taking you through the flow of the vaccination event, including check in client, administer vaccination, and check out.
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Homebound Persons Vaccination Strategy for City of Toronto
- Overview
Here are resources for the City of Toronto Vaccination Strategy for Homebound Persons and information on the process and models for the vaccine clinics. Please ensure you follow your organization's policies and practices for vaccine administration.
Overview - Overview
OverviewOverview
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An overview of the City of Toronto Vaccination Strategy for Homebound Persons and information on the process and models for the vaccine clinics
Format: PDF
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Webinar providing an overview of the approach for delivering vaccines to homebound persons in the City of Toronto
Format: PDF
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- Readiness, Consent, and Vaccination List
Readiness, Consent, and Vaccination ListReadiness, Consent, and Vaccination List
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A readiness tool to identify the activities/functions that need to be in place for a successful primary care led homebound vaccination model
Format: PDF
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A template for listing consented and eligible homebound patients/ clients to be sent to Toronto Paramedic Services, as following:
Format: Excel FileFill the “I WILL vaccinate” tab if you will vaccinate your patients/clients (either directly or through collaboration)
Fill the “I CANNOT vaccinate” tab if you are not able to and cannot be equipped to vaccinate your patients/ clients
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A document outlining referral pathways for in-home vaccination of homebound people with scripts to support determining eligibility, screening, and obtaining consent
Format: PDF
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- Training
TrainingTraining
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This document that provides information and supporting materials for homebound vaccination teams and includes guidance on the vaccine and vaccination
Format: PDF
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Videos
-
Tips on confirming vials including expiry date and count
Format: Video
-
If required to store vials in cooler, tips on what is needed to store and protect the vaccine
Format: Video
-
Tips on what should be on label and requirements for when drawn and for remaining doses
Format: Video
-
Tips for thawing the vials, knowing when they are thawed and documenting thaw time
Format: Video
-
An overview of the types of needles that can be used when vaccinating to get 11 doses from a vial
Format: Video
-
Tips for drawing doses from the vial to get 11 doses and ensuring vials aren’t mixed
Format: Video
-
This document is a tracking form used by the Vaccination Team for capturing vaccine counts and doses each vaccination day
Format: External document
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Additional information about Moderna vaccine from the Homebound pilots, including transportation and storage (includes images of transportation equipment)
Format: PDF
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- Walkthrough
WalkthroughWalkthrough
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A checklist and information for pre-, during, and post-vaccination event. This includes preconditioning, in-home vaccination, documentation, and unused doses.
Format: PDF
-
A template to document for consenting client and staff demographic information (to use if a bulk upload prior to vaccination can be completed) and once vaccinated to document dosage information if entering manually.
Format: Excel File
-
This version of the Vaccine Date Entry form just includes two copies of the printable ‘receipt’ portion to use during your clinic if vaccinating staff and ECGs to provide proof of vaccination.
Format: External Document
-
A guidance document on completing the COVax spreadsheet/Client Load Template.
Format: PDF
-
Public Health Ontario’s AEFI form should be used if there is an adverse event while vaccinating; the form will need to be sent to your local Public Health Unit by a secure means.
Format: External Link
-
-
A Ministry of Health script created for Healthcare Providers when obtaining informed consent.
Format: PDF
-
-
- Vaccine Distrust and Building Confidence
Vaccine Distrust and Building ConfidenceVaccine Distrust and Building Confidence
-
This resource details resources developed to share information about the COVID-19 vaccine and strategies to address vaccine distrust. The resources are designed to build confidence and increase uptake. Alongside the resources included in this document, community vaccine efforts are greatly enhanced by early communication and community engagement.
Format: PDF
-
- FAQs
FAQsFAQs
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Frequently asked questions and key messages about the strategy to vaccinate homebound people across the City of Toronto
Format: PDF
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Long-Term Care and Retirement Home Vaccination Clinics
- General
With the release of COVID-19 vaccines and the opening of vaccine clinics across Ontario, here are resources for Long-Term Care and Retirement Home Vaccination Clinics. Please ensure you follow your organization's policies and practices for vaccine administration.
General - Overview
OverviewOverview
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Site Overview Presentations
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An overview of Mobile Team Vaccine and information on the process and models for the vaccine clinics
Format: PDF
-
- Clinical Training
Clinical TrainingClinical Training
-
A training document Clinical Vaccination Teams providing guidance for on-site set up and client flow, vaccination information and supporting videos
Format: PDF
-
Videos
-
Tips on confirming vials including expiry date and count
Format: Video
-
Tips for drawing doses from the vial to get 11 doses and ensuring vials aren’t mixed
Format: Video
-
A video providing tips for entry and exit screenings including extra time to enter/exit, negative swab needed within past 7 days, bringing own PPE and supplies.
Format: Video -
Tips on what should be on label and requirements for when drawn and for remaining doses
Format: Video
-
An overview of the types of needles that can be used when vaccinating to get 11 doses from a vial
Format: Video
-
Tips on setting up your mobile vaccination cart, including materials used/needed for the cart, order and placement, and process to keep the cart replenished (e.g., prep of Band-Aids, how are syringes replaced etc.)
Format: Video
-
If required to store vials in cooler, tips on what is needed to store and protect the vaccine
Format: Video
-
Tips for thawing the vials, knowing when they are thawed and documenting thaw time
Format: Video
-
Tips and tricks including logistics, flow for the vaccination day, working with the site team, roles and responsibilities, processes and documentation for vaccinating
Format: Video
-
-
A form used by the Clinical Vaccination team for each site visit, capturing the team members on site, roles they played, and vaccine information.
Format: External Document
-
Additional information on clinical assessment following COVID-19 dose 2 vaccination.
Format: PDF
-
- Clinical Readiness
Clinical ReadinessClinical Readiness
-
A readiness document for the Clinical Vaccination Teams going on site. This document provides information pre-, during and post- the site’s clinic day, including roles and responsibilities, arrival information, vaccine readiness, documentation and unused doses.
Format: PDF
-
- Site Readiness
Site ReadinessSite Readiness
-
A readiness document for the site teams. This document provides information on what they need to do pre-, during and post- the site’s clinic day and aims to ensure that sites are well prepared to support the Clinical Vaccination Team coming on site.
Format: PDF
-
COVax
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A guidance document on completing the COVax spreadsheet/Client Load Template.
Format: PDF
-
Consent
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The Ministry of Health’s Vaccine screening and consent form, released January 23, 2021.
Format: External Link
-
Adverse Events
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Public Health Ontario’s AEFI form should be used if there is an adverse event while vaccinating; the form will need to be sent to your local Public Health Unit by a secure means.
Format: External Link
-
Additional Documentation
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A Ministry of Health script created for Healthcare Providers when obtaining informed consent.
Format: External Link
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A readiness checklist for sites to complete for dose 2
Format: PDF
-
The presentation of the Dose 2 Vaccination Clinic webinar with the Joint Operations Site Lead.
Format: PDF
-
Additional information on clinical assessment following COVID-19 dose 2 vaccination.
Format: PDF
-
This version of the Vaccine Date Entry form just includes two copies of the printable ‘receipt’ portion to use during your clinic if vaccinating staff and ECGs to provide proof of vaccination.
Format: External Document
-
Format: External Link
-
- FAQs